Thomas Hardy Society AGM 2020

We hereby give notice that the Annual General Meeting for the Thomas Hardy Society for 2020 will take place on Saturday 24th October at 5.30pm, following The Trumpet-Major Study Day. Please see below the Agenda, the Accounts for the financial year 2019, and the Minutes from the 2019 AGM.

In accordance with Government guidelines on Covid-19 all attendees will be required to register for Track and Trace, and to wear a face mask or other suitable attire. Sanitizing stations will be placed around the venue, and seating will be socially distanced.

Due to the need for restricted numbers, please book your ticket in advance via the link below, or contact the THS Secretary - Dr Tracy Hayes - with your intention to attend. info@hardysociety.org

THE THOMAS HARDY SOCIETY

NOTICE OF ANNUAL GENERAL MEETING

The Fifty-Third Annual General Meeting of the Thomas Hardy Society

will be at 5.30 PM on Saturday 24th October 2020 at The United Church Hall, 49-51 Charles Street, Dorchester, Dorset DT1 1EE.

AGENDA

1. Apologies for Absence

2. To approve the Minutes of the 52nd Annual General Meeting (opens in a new window)

3. Matters arising

4. Chairman’s Report

5. Treasurer’s Report and Accounts for 2019 - THS 2019 Accounts Final.pdf

6. Appointment of Independent Examiner of Accounts

7. a) Election of Managers b) Election of Treasurer

(The Articles of Association of the Society state “that at the Annual General Meeting in every year subsequent to the Third Annual General Meeting one third of the Managers for the time being or, if their number is not three or a multiple of three, then the nearest one third shall retire from office. Provided that an ex-officio Manager shall not be liable to retire by rotation…” For the Purposes of this Article, Local Authority representatives are treated as ex-officio Managers in addition to the Treasurer. “The Managers to retire in each year subsequent to the third Annual General Meeting shall be those who have been longest in office since their last election….” “A retiring Manager shall be eligible for re-election.”)

Pursuant to these Articles the following Managers are due to retire:

Dee Tolfree Tracy Hayes

NB: Any persons mentioned above, whose names are marked with an asterisk, do not wish to stand for re-election.

(Other nominations for the Council of Management. The Articles of Association of the Society state that ‘No person not being a Manager retiring at the Meeting or a Member of a Local Authority nominated under Article 28 hereof shall, unless recommended by the Council for election, be eligible to membership of the Council at any general meeting, unless within the prescribed time before the day appointed for the meeting there shall be given to the Secretary in writing, by some member qualified to be present and vote at the meeting for which such notice is given, of his intentions to propose such person for election, and also notice in writing signed by the person proposed, of his willingness to be elected. The prescribed time above mentioned shall be such that, between the date when the notice is served or deemed to be served and the day appointed for the meeting there shall not be less than four nor more than twenty-eight intervening days.

8. The Society’s President and Vice-Presidents.

9. Any Other Business

Any proposals for this meeting should be handed to the Secretary three weeks in advance. Likewise any other correspondence in connection with this meeting should be sent to the Secretary, c/o Dorset County Museum, 19, North Square, Dorchester, Dorset DT1 1JF.

N.B. Social Distancing rules will be in place at this AGM in accordance with Government Guidance, then current. The contact details of all attendees will be recorded at the start of the meeting and all those present will be expected to wear a mask or other appropriate facial covering.