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NOTICE OF ANNUAL GENERAL MEETING of the Thomas Hardy Society
NOTICE OF ANNUAL GENERAL MEETING
Annual General Meeting of the Thomas Hardy Society will be at 11am on Saturday 3rd August 2024 at the United Church
AGENDA
1. Apologies for Absence
2. To approve the Minutes of the 2023 Annual General Meeting
3. Matters arising
4. Chairman’s Report
5. Treasurer’s Report and Accounts for 2024
6. Appointment of Independent Examiner of Accounts
7. a) Election of Treasurer
(The Articles of Association of the Society state “that at the Annual General Meeting in every year subsequent to the Third Annual General Meeting one third of the Managers for the time being or, if their number is not three or a multiple of three, then the nearest one third shall retire from office. Provided that an ex-officio Manager shall not be liable to retire by rotation…” For the Purposes of this Article, Local Authority representatives are treated as ex-officio Managers in addition to the Treasurer. “The Managers to retire in each year subsequent to the third Annual General Meeting shall be those who have been longest in office since their last election….” “A retiring Manager shall be eligible for re-election.”)
Pursuant to these Articles the following Managers are due to retire: Dee Tolfree, Dr Tony Fincham
NB: Any persons mentioned above, whose names are marked with an asterisk, do not wish to stand for re-election.
(Other nominations for the Council of Management. The Articles of Association of the Society state that ‘No person not being a Manager retiring at the Meeting or a Member of a Local Authority nominated under Article 28 hereof shall, unless recommended by the Council for election, be eligible to membership of the Council at any general meeting, unless within the prescribed time before the day appointed for the meeting there shall be given to the Secretary in writing, by some member qualified to be present and vote at the meeting for which such notice is given, of his intentions to propose such person for election, and also notice in writing signed by the person proposed, of his willingness to be elected. The prescribed time above mentioned shall be such that, between the date when the notice is served or deemed to be served and the day appointed for the meeting there shall not be less than four nor more than twenty-eight intervening days.
8. The Society’s President and Vice-Presidents.
9 Any Other Business
Any proposals for this meeting should be handed to the Secretary three weeks in advance. Likewise any other correspondence in connection with this meeting should be sent to the Chairman, c/o The Thomas Hardy Society, Kingston Maurward, Dorchester, Dorset .DT2 8PY
N.B. If appropriate, social distancing rules will be in place at this AGM in accordance with Government Guidance, then current.
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