Terms & Conditions

Terms and Conditions

1. Supplier identification

www.hardysociety.org is the website of The Thomas Hardy Society, a registered charity in England, number 254248. Our office is located at:

Thomas Hardy Society 

c/o Kingston Maurward College

Kingston Maurward

Dorchester DT2 8PY

Dorset UK

2. Privacy policy and cookies

The website is owned by The Thomas Hardy Society (‘we’, ‘us’) and the data controllers are Dr Tracy Hayes, Secretary, and Dr Graham Roberts, Treasurer. We recognise our responsibilities under GDPR legislation, including the responsibility to report any breach to the Information Commissioner within 72 hours of becoming aware of such a breach.

In summary:

We will only store your personal information if you choose to provide it to us, for example in order to register with us to become a member, and any personal information you do supply will only be used for the purposes stated below, for example to provide the level of service you have requested. We retain your membership details in accordance with the General Data Protection Regulations. Your information will only be retained and used for legitimate Thomas Hardy Society purposes. Your membership details will not be divulged to a third party without your explicit permission. Confidentiality is important and the Thomas Hardy Society reassures members that all personal and financial details are kept in an appropriately secure confidential database. 

Individuals who wish to become members of The Thomas Hardy Society are asked to provide name and contact details as part of the membership application process. We use this information for the purposes of membership management and renewal (name and contact details); to fulfil the member’s stated preferences for receipt of our journals (postal or email address); to provide secure access to the members portal of the website (email address); to send regular newsletters in the form of email (email address; we do not send newsletters by post); and to send occasional messages that we believe will be of interest to members, for example, notification of special events. The data we collect is used only by The Thomas Hardy Society. It is not shared with our partner online shop at thomashardysocietyshop.com nor with anyone outside the charity. We do not collect or store financial information on this site. We may share information collected on this site under the following circumstances:

  • in cases where we are required by law to pass on information to an appropriate authority
  • if we have strong reason to believe that it is necessary to pass on information to an appropriate authority for prevention of fraud or cybercrime or to protect this website and/or the rights and safety of person/s.

If we believe we have any other grounds for sharing information we will inform you before doing so.

We may also disclose aggregate statistics about visitors to our website to parties with a legitimate interest in such statistics, for example, other literary societies considering improvements to their websites, and for other lawful purposes, but these statistics will include no personally identifiable information. If you are concerned about your data, you have the right, subject to the payment of a small fee, to request access to personal data which we may hold or process about you.


‘Cookies’ are small files put onto your computer to collect information about how you browse the site. We use them on this website to:

  • allow users to log in and register with our website
  • check that cookies can be set and therefore determine whether a user is able to log in
  • gather statistics that provide us with information about how this website is used so we can keep it as up-to-date, relevant, easy to use, and error-free as possible.

You are able to control your cookies through your web browser which allows you to decide if you want to access sites that uses cookies.

3. Terms of website use

Information given on this website is correct to the best of our knowledge at the time of publication. The Thomas Hardy Society reserves the right to alter information given in this site at any given time.

Unless otherwise specified, all materials on this website are the copyright of The Thomas Hardy Society. Materials on this website may be downloaded solely for personal use. No materials may otherwise be copied, modified, published, broadcast, or otherwise distributed without the prior written permission of The Thomas Hardy Society, after which, if granted, conditions may be applied. This provision includes the Society’s Journals which may be downloaded by members but may not be otherwise shared or distributed in part or in whole without the Society’s permission. Contributors of material appearing in a Society Journal retain copyright over their own material. If a contributor makes additional use of their material, for example reworking it for inclusion in a book, the Society appreciates acknowledgement of first publication in the relevant Journal.

This website uses information from a variety of sources. Where appropriate, copyright material is acknowledged and we have attempted to contact the copyright holder for permission to use the materials. Please contact us if you would like copyrighted material removed from this site or to request acknowledgement of copyright.

This site has links to external websites. The Thomas Hardy Society takes no responsibility for the content of external sites.

4. Your right to cancel

You have the right to cancel your purchase of a membership and receive a full refund for up to seven (7) days after you purchase the membership. Once you have notified us that you wish to cancel your purchase of a membership, any sum owed to you will be refunded to you as soon as possible and in any event within thirty (30) days of your cancellation. If you have arranged automatic renewal of your membership subscription you may cancel it at any time by instructing the Society that you do not wish to renew and cancelling your auto-renewal arrangements with PayPal. 

5. Notices

All notices you send us must be sent to the contact details for the Thomas Hardy Society provided on this site.

6. Governing law

These terms are governed by English law. Any contract for the purchase of goods from this site and any dispute or claim arising out of or in connection with any such contract will be governed by English law. The courts of England and Wales will have non-exclusive jurisdiction. If you are a resident in Northern Ireland you may also bring proceedings in Northern Ireland, and if you are a resident in Scotland you may also bring proceedings in Scotland. 

Last updated 2nd August 2021

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